Terms of Reference for Multi-visceral and Composite Tissue Advisory Group (MCTAG) - formerly the Bowel Advisory Group.
The major role of the organ advisory groups is to advise NHSBT is to help promote all aspects of organ transplantation and ensure equity of access and best outcomes for all patients.
Appointment: applications will be invited from transplant health care professionals and the Chair will be appointed by NHSBT.
Tenure: The Chair will be appointed for 3 years in the first instance, with the possibility of renewal for a subsequent term.
Support: The Chair, and the Advisory Group, will have defined administrative and statistical support from NHSBT to help deliver the aims of the group.
Appraisal: the Chair will meet the Associate Medical Director for Organ Donation and Transplantation (ODT) every year for a formal review of progress made, to agree targets for future work and a work plan.
Membership of the Advisory Group will include:
Chair Person (transplant healthcare professional)
Associate Medical Director ODT
Relevant NHSBT Statistician
Two representatives from each of the four designated Intestine Transplant Centre (one physician and one surgeon)
Representatives from the National Departments of Health
Recipient Coordinator Representative
Duty Office Representative
Specialist Nurse – Organ Donation Representative
National Clinical Lead for Governance, ODT
Scientific Advisor, ODT
Others who may attend:
Director of Organ Donation and Transplantation (ODT)
Associate Director for Statistics and Clinical Studies
National Clinical Leads for
Retrieval and for Donation
ODT IT Representative
The Chair, in discussion with voting members of the Group, may include representatives from relevant professional bodies, societies and Colleges.
Members will be responsible for bringing to the Advisory Group any relevant concerns or suggestions from the centres they represent and items for the agenda. They are also responsible for circulating minutes and other items of relevance within their organisation (to clinicians, managers and other relevant parties).
Members of the Group will also be responsible for responding to relevant items on the agenda brought forward by the Chair or Associate Medical Director (ODT).
Deputy Chair: The Advisory Group will agree a Deputy Chair who will assume the role and duties of the Chair when the Chair is unavailable or when there are possible conflicts of interest or at the request of the Chair.
Selection and allocation: The Group will be responsible for developing and reviewing policies for selection of patients for intestinal transplantation and allocation of grafts. These policies will be proposed to the AMD of ODT for adoption by NHSBT. These policies must be developed after discussion with patient groups and representatives.
Voting: Each centre will have one vote each. If an agreement cannot be reached by consensus, a vote will be taken: a majority will be binding.
The Chair will have a casting vote but will not take part in the initial vote.
For matters affecting only intestinal/multivisceral transplantation, just centre representatives will vote; similarly, for composite tissue transplant matters, the intestinal/multivisceral centre representatives will have no vote.
FREQUENCY OF MEETINGS
The Advisory Group will meet at least twice a year at a venue to be agreed.
It is anticipated that the Advisory Group will have fixed-term working groups to address specific aspects of transplantation or issues; the nature, membership, frequency, lifetime and venue of these meetings will be at the discretion of the Advisory Group. Teleconference work is encouraged.
These working groups will report formally to the Advisory Group.
The minutes of each meeting will be taken by the NHSBT Secretariat.
The minutes and all papers of the Advisory Group meetings that could be requested under the Freedom of Information Act will be published (when approved) on the NHSBT website, unless they contain patient-identifiable material.
Minutes will be circulated electronically to centres.
BUDGET, STATISTICAL AND ANALYTIC SUPPORT
The group will be allocated an agreed budget, administered by NHSBT, which will include travel expenses, hosting of meetings, working parties, consensus meetings and other relevant activities. Accountability for the budget will be with the Chair of the Group but the budget will be held within ODT.
Each Advisory Group will be allocated an agreed level of support from NHSBT Directorate of Statistics and Clinical Studies to support the activities of the group: this support will be used for analysis of outcomes, audit, governance issues, service evaluation, modelling of alternative methods of service delivery and other projects, agreed with the Chair of the Advisory Group, the Associate Director of Statistics and Clinical Studies and the Associate Medical Director ODT.
The Chair of the Group, Associate Director of Statistics and Clinical Studies (or representative) and Associate Medical Director (or representative) will meet at least every six months (in person or by conference call) to agree the agenda, new projects agreed and assign priorities.
The Clinical & Support Services section of ODT will provide an agreed level of administrative support, to help with the planning and organisation of meetings, minute-taking and other relevant matters.
ROLE OF ADVISORY GROUP
The Advisory Group will:
1. Consider formally at each six-monthly meeting and advise NHSBT on operational aspects of transplantation including:
Recipient selection criteria
Methods of organ allocation
Data analysis with respect activity and outcome
2. Recommend, as necessary, promote and implement changes to the nationally agreed protocols
3. Advise NHSBT and other bodies on appropriate methods of monitoring outcomes and interpretation of findings
4. Monitor and report on clinical governance with especial reference to:
Outcomes and deviations from expected outcome
Deviation from agreed protocols in selection and/or allocation
Equity of access of patients to transplantation throughout the UK
Evaluation and comments on issues raised by investigations into triggers from outcomes analysis, investigations and other issues
5. Identify and promote areas of audit and research.
6. Remit to ODT matters of practice or policy that require consideration within a broader framework.
7. Liaise as necessary with the British Transplantation Society and other professional bodies in the development of national standards
8. Provide six monthly reports of clinical governance
9. Respond to and advise on implementation of aspects of donation and transplantation policy that arise from legal and/or policy developments both within the UK and more widely.